Information for Presenters

No matter if you are giving a lecture or presenting a poster, check our guidelines on how to prepare your items before the meeting and how to successfully present it at UEG Week. 

Learn how to properly prepare your slides and how to upload your presentation to the on-site system. Review checklists for designing your poster and tips for getting the most out of your presentation.

Speakers Centre

Please come to the Speakers Centre (Main entrance at the Austria Center Vienna) the day before or at least three hours prior to your lecture. Highly experienced technicians will capture your PowerPoint presentation and store it on the central congress server.
You can also check and rehearse your PowerPoint presentation there. 

Opening hours of the Speakers Centre

Friday, October 1914:00 – 18:00
Saturday, October 2007:30 – 18:00
Sunday, October 2107:30 – 18:00
Monday, October 2207:00 – 18:00
Tuesday, October 2307:00 – 18:00
Wednesday, October 24 07:00 – 14:00

  

Instructions for interactive formats

If your talk was selected for one of our interactive formats, like audience voting, debate, panel discussion, please read carefully our instructions:

Download the instructions for interactive formats

Guidelines for faculty presentations

Invited speakers will be approached with all relevant speaker information and templates a few weeks prior to UEG Week.

Presentation time

Please check the exact presentation time in the online programme. The given presentation time always includes some minutes time for questions and answers at the end of the talk!

Other important points

  • Please use the 16:9 format for your presentation slides
    Download the UEG Week PowerPoint presentation template
  • A declaration of any conflicts of interests is mandatory and must be included as first slide of the presentation.
    Download the UEG template
  • The Speakers Centre is located in Foyer E on Level 0. It is equipped with PCs where speakers can work on their slides calmly.
  • Please hand in your PowerPoint Presentation slides the day before or at least three hours prior to your talk.

Guidelines for oral abstract presentations

Presentation time is 8 minutes plus 4 minutes for audience questions and discussion.

Hotspot:
Presentation time is 6 minutes plus 4 minutes for audience questions and discussion.

Other important points

  • Each meeting room will be equipped with a notebook and a data projector for PowerPoint presentation.
  • PowerPoint presentations must be handed in at least three hours prior to the lecture, preferably the day before.
  • Speakers can check and hand in their presentation at the Speakers Centre. 

Guidelines for poster presentations

The poster exhibition features four e-poster terminals. All poster presenters are invited to upload their poster on our website prior to UEG Week. These printed posters will be displayed and searchable electronically as e-posters on the poster terminals from Monday until Wednesday. After UEG Week, all e-posters will be published in the UEG Library.

Printed posters are displayed from Monday until Wednesday. The posters are changed daily and are at display from 09:00-17:00 (Monday and Tuesday) and from 9:00-14:00 (Wednesday). Presenters are asked to put up their poster before 09:00 on the day of the presentation and remove it after the end of the viewing period. Posters which have not been removed by 18:00 (15:00 Wed) will be disposed of. Material to put up the poster is available at the poster service desk in the poster area.

Poster champ sessions: Each day 4 sessions will run in parallel from 12:30-13:30 and a poster champ will be selected in each category. These prizes will be awarded at 13:45 each day.

Download the guidelines 

Poster exhibition

Posters will be displayed from Monday, October 22 until Wednesday, October 24. The posters will be changed daily and are at display during the opening hours of the poster exhibition. Information regarding poster format, set-up and dismantling was sent to the authors along with their notification of acceptance.

UEG offers poster presenters the opportunity to submit and print their posters through an online service. You will receive an email in due course.

In case you have made use of that service, please pick-up your poster at the poster service desk in the poster area:

Opening hours:

  • Monday, October 22 from 08:00 until 17:30
  • Tuesday, October 23 from 08:00 until 17:30
  • Wednesday, October 24 from 08:00 until 14:30

Disclosure policy

All presenters, whether invited faculty or abstract presenters, are required to disclose to those organising and attending meetings any relevant financial or other relationship that may lead to a potential bias.

UEG reserves the right to review the information disclosed for potential conflicts of interest. Please note that the sole responsibility for the content of each presentation lies with the presenting author.

Download the UEG disclosure policy

Disclosure of conflicts of interest template

Poster service

To save you printing and carrying your posters for UEG Week we recommend the printing service. This service is the easy way to create your poster online, have it printed and shipped for pick up at the meeting. We are sure that you will find it a convenient and simple way to produce a professional poster. If you have any questions, please contact uegweek@support.ctimeetingtech.com

Contact

UEG Programme & Faculty Management
Maresa Wiener

________________________________________________________

M +43 699 1997 16 05
T +43 1997 1639
F +43 1997 1639 10 
________________________________________________________

m.wiener@ueg.eu

UEG Week 2018

Young GI Network

Only for delegates below 40: meet at the Young GI Lounge to network with peers from around the world.
Find out more

Be part of our meeting

Watch over 100 sessions streaming live from UEG Week Vienna 2018.
Find out more

Get on-the-go access to UEG Week

The app is completely free and provides iOS and Android users a congress experience at their fingertips.
Download the app