Information for Presenters

No matter if you are giving a lecture or presenting a poster, check our guidelines on how to prepare your items before the meeting and how to successfully present it at UEG Week. 

Learn how to properly prepare your slides and how to upload your presentation to the on-site system. Review checklists for designing your poster and tips for getting the most out of your presentation.

Speakers Centre

Please come to the Speakers Centre (Vip Area North Entrance at Fira de Barcelona) the day before or at least three hours prior to your lecture. Highly experienced technicians will capture your PowerPoint presentation and store it on the central congress server.
You can also check and rehearse your PowerPoint presentation there. 

Opening hours of the Speakers Centre

Friday, October 2714:00 – 18:00
Saturday, October 2807:30 – 18:00
Sunday, October 2907:30 – 18:00
Monday, October 3007:00 – 18:00
Tuesday, October 3107:00 – 18:00
Wednesday, November 1 07:00 – 14:00

  

Instructions for interactive formats

If your talk was selected for one of our interactive formats, like audience voting, debate, panel discussion, please read carefully our instructions:

Download the instructions for interactive formats

Guidelines for invited presentations

Please allow for an adequate time for questions, do reserve time at the end of your presentation and look carefully at the time allotted in your invitation letter. If you have for example been given a 22 minutes slot please speak for a maximum of 18 minutes.

Other important points

  • Each meeting room will be equipped with a notebook and a data projector for PowerPoint presentation.
  • PowerPoint presentations must be handed in at least three hours prior to the lecture, but preferably the day before.
  • Speakers can check and hand in their presentation at the Speakers Centre. 

Guidelines for oral abstract presentations

Presentation time is 8 minutes plus 4 minutes for audience questions and discussion.

Hotspot:
Presentation time is 6 minutes plus 4 minutes for audience questions and discussion.

Other important points

  • Each meeting room will be equipped with a notebook and a data projector for PowerPoint presentation.
  • PowerPoint presentations must be handed in at least three hours prior to the lecture, preferably the day before.
  • Speakers can check and hand in their presentation at the Speakers Centre. 

Guidelines for poster presentations

The poster exhibition features four e-poster terminals. All poster presenters are invited to upload their poster on our website prior to UEG Week. These printed posters will be displayed and searchable electronically as e-posters on the poster terminals from Monday until Wednesday. After UEG Week, all e-posters will be published in the UEG E-learning library.

Printed posters are displayed from Monday until Wednesday. The posters are changed daily and are at display from 09:00-17:00 (Monday and Tuesday) and from 9:00-14:00 (Wednesday). Presenters are asked to put up their poster before 09:00 on the day of the presentation and remove it after the end of the viewing period. Posters which have not been removed by 18:00 (15:00 Wed) will be disposed of. Material to put up the poster is available at the poster service desk in the poster area.

Poster champ sessions: Each day 4 sessions will run in parallel from 12:30-13:30 and a poster champ will be selected in each category. These prizes will be awarded at 13:45 each day.

Download the poster guidelines 

PPTX poster template (landscape)

Guidelines for e-poster presentation

Poster exhibition

Posters will be displayed from Monday, October 30 until Wednesday, November 1. The posters will be changed daily and are at display during the opening hours of the poster exhibition. Information regarding poster format, set-up and dismantling was sent to the authors along with their notification of acceptance.

UEG offers poster presenters the opportunity to submit and print their posters through an online service. You will receive an email in due course.

In case you have made use of that service, please pick-up your poster at the poster service desk in the poster area:

Opening hours:

  • Monday, October 30 from 08:00 until 17:30
  • Tuesday, October 31 from 08:00 until 17:30
  • Wednesday, November 1 from 08:00 until 14:30

Disclosure policy

All presenters, whether invited faculty or abstract presenters, are required to disclose to those organising and attending meetings any relevant financial or other relationship that may lead to a potential bias.

UEG reserves the right to review the information disclosed for potential conflicts of interest. Please note that the sole responsibility for the content of each presentation lies with the presenting author.

Download the complete UEG disclosure policy

Disclosure of conflicts of interest template

Poster service

To save you printing and carrying your posters for UEG Week we recommend the printing service. If you have an accepted poster at UEG Week, please use your myUEG credentials to log-in and see the printing options. This service is the easy way to create your poster online, have it printed and shipped for pick up at the meeting . We are sure that you will find it a convenient and simple way to produce a professional poster. If you have any questions, please contact uegweek.abstract@support.ctimeetingtech.com

Contact

UEG Programme & Faculty Management
Maresa Wiener

________________________________________________________

M +43 699 1997 16 05
T +43 1997 1639
F +43 1997 1639 10 
________________________________________________________

m.wiener@ueg.eu

Registration 

UEG Week (Oct 20-24) is the most important gastroenterology congress for everyone interested in digestive health and disease.
Register for UEG Week Vienna 2018 now

Abstract submission

Showcase your research at the most important gastroenterology meeting. 
Abstract submission open till April 20, 2018

Claim your certificate online!

Did you attend the 25th UEG Week 2017? Claim your CME and certificates of attendance now.  
Access them online via myUEG